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Out of Office Assistant (or Auto-replies) is a functionality which allows to automatically respond to messages and notify a sender that you aren’t in the office or your response might be delayed.You can change the wording of the Automatic Replies and include details, such as alternate contact information.In this situation, the Manage Rules & Alerts function of Outlook can help you to set out of office auto reply as following steps:1. Now in the Save As dialog box, please select Outlook Template (*.oft) from the Save as type drop down list, and click the Save button.See screenshot: Note: After specifying the Save as type as Outlook Template (*.oft), the email will be saved to the default template folder automatically.This article shows you how to set up automatic replies in Outlook Web App.Use automatic replies whenever you want to let people who send you email know that you won’t be responding to their messages right away.

Go ahead to click Home select the email account that you want to apply the out of office setting from Apply changes to this folder drop down list; (3) and then click New Rule. In the Rules Wizard , click Apply rule on message I receive from the Start from a blank rule section, and click the Next button. In the Rules Wizard (which condition(s) do you want to check), check the sent only to me option, and click the Next button. Now in the Rules Wizard (what do you want to do with the message? Going forward, when new emails are coming in your Outlook, they will be automatically replied with the specified message template at once. Check the Account Name that you want to apply this function, and click the OK button.

Many Outlook users in the corporate environment are familiar with the Out of Office Assistant and use the Outlook function to alert customers or colleagues when they are not checking email because of vacation or illness etc.

As convenient as it might be, however, the Outlook feature requires your email server be a Microsoft Exchange Server, which for a small or home businesses isn’t typically available/reasonable. The Outlook 2007 Rules and Alerts allow you to do almost anything with your email as shown in this groovy How-To Tutorial.

After automatic replies are turned on, they’ll be sent once to each sender.

If you have a Microsoft Exchange-based email account, for example, a Microsoft Office 365 work or school account, and you use Outlook and Outlook Web App, you can use either one to manage your automatic replies.